How To Add A Checkbox In Excel For Ipad

Excel is a powerful tool used by millions of people around the world. It has a lot of features that make our lives easier, and one of them is the ability to insert checkboxes. With these checkboxes, you can create lists, track progress, and more. In this article, we will go over how to insert a checkbox in Excel and customize it to fit your needs.

Inserting a Checkbox in Excel

The first step in inserting a checkbox in Excel is to go to the Developer tab. If you don’t see this tab, you may need to enable it by going to File > Options > Customize Ribbon, and then checking the box next to Developer. Once you have the Developer tab visible, follow these steps:

  1. Click on the Developer tab.
  2. Click on the Insert button.
  3. Select the Checkbox option.
  4. Click on the worksheet where you want to insert the checkbox.

Now you should have a checkbox on your worksheet. You can move it around by clicking and dragging it to a new location. You can also resize it by clicking and dragging the corners. By default, the checkbox will be linked to a cell, which means that when you click on the checkbox, the cell will be either checked or unchecked.

Customizing the Checkbox

Now that you have a checkbox on your worksheet, you may want to customize it to fit your needs. Here are some of the things you can do:

Changing the Size and Style of the Checkbox

To change the size and style of the checkbox, you can right-click on it and select Format Control. Under the Control tab, you can change the size of the checkbox and choose a different style, such as a 3D look or a shaded background.

Editing the Text That Appears Next to the Checkbox

By default, Excel will insert a text box next to the checkbox that says “Check Box 1.” You can edit this text by right-clicking on the checkbox and selecting Edit Text. This can be useful if you want to add more information or context to the checkbox.

Linking the Checkbox to a Specific Cell

As mentioned earlier, the checkbox is linked to a cell by default. However, you can choose which cell it’s linked to by right-clicking on the checkbox and selecting Format Control. Under the Control tab, you’ll see an option that says “Cell Link.” You can choose a different cell by typing in the cell reference or clicking on the icon to the right and selecting a cell from the worksheet.

Creating a Checklist

Now that you know how to insert and customize checkboxes in Excel, let’s take a look at how you can use them to create a checklist. Here are the steps:

  1. Create a list of items that you want to include in your checklist.
  2. Insert a checkbox for each item on the list.
  3. Link each checkbox to a cell.
  4. Format the cells where the checkboxes are linked to with conditional formatting to change color when checked.

With these steps, you’ll have a fully functioning checklist that you can use to track your progress or to keep track of tasks that need to be completed.


Excel is a versatile tool with many features, and the ability to insert checkboxes is just one of them. By following the steps outlined in this article, you can customize checkboxes to fit your needs and create a checklist that can help you stay organized. Try it out and see how it can help you in your work or personal life.

How to Insert a Checkbox in Excel

How to Make Cell Checkbox in Excel document 2018 YouTube